VACANCY ANNOUNCEMENT N° 013/14
Duty Station: Quibdó
Position Title: Administrative/Programme Assistant
Level: G4
Type of contract: Fixed Term Appointment
Effective date: 01 Mayo 2014
Minimum Essential qualifications
Completion of Secondary education or equivalent technical or commercial school with
certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
Minimum 3 years of previous job experience relevant to the function.
Computer skills (MS office).
Fluency in English and working knowledge of another relevant UN language or local language.
Desirable qualifications and competences
Completion of UNHCR learning programmes or specific training relevant to functions of the
position.
Good knowledge of UNHCR admin and financial rules, procedures and processes.
Knowledge and working experience of MSRP (Peoplesoft).
Prior exposure to UNHCR refugee operations and functions relating to field office administration and programme activities.
Responsibility (process and functions undertaken to achieve results)
Draft periodic and ad-hoc reports on programme and project activities.
Assist the office in monitoring data on programme activities by reviewing progress reports, budgets, and expenditures. Keeps attendance records.
Makes travel and hotel reservations, prepares travel authorizations and settles travel claims.
Updates and transmits inventory records of non-expendable property and ensures that office equipment is in good working condition.
Monitors current obligations and future programme and/or budgetary implications.
Requests security clearances for staff going on missions.
Performs other duties as required.
How to apply
Applications must be sent to the email: colbovac@unhcr.org, including in the subject the applicant name, and the vacancy number and name. Each application must include motivation letter and the attached P11 format (United Nations Personal History). Please, do not use other P11 format. If the space in the attached P11 format is not enough to include your employment record, please use the attached Employment Record Supplementary Sheet. Deadline for applications: 24 April, 17:30 hours Applications from women and men will be equally considered Notifications will be sent to short listed candidates only UNHCR is a smoke free environment
